University Library Arts & Lectures Program

Mission

The Arts and Lectures program in the University Library strives to enrich the intellectual, educational, and cultural life of the Sonoma State community. The program provides a venue for people to come together to share ideas through art, lectures, and discussions. Using a variety of locations within the Information Center, the program supports the liberal arts mission of the University. Activities are designed to explore a diversity of ideas, values, and intellectual and artistic expressions. Emphasis is placed on exposure to library collections, research interests of SSU faculty, staff, and students, and regional issues including the support of local cultural initiatives and curriculum.

University Library Art Gallery

The University Library Art Gallery displays works of art by students, professional artists, selections from the University Library's unique collections, and material from traveling exhibitions. The University Library Art Gallery works closely with the University Art Gallery to ensure exhibits demonstrate and maintain aesthetic standards and professional quality characteristic of a university setting. The University Library Art Gallery is located on the second floor of the Information Center.

The University Library Art Gallery schedules exhibits throughout the year, with a minimum length of 4 weeks. Exhibition proposals are reviewed twice a year by the University Library Gallery Committee.

University Library Display Cases

Display cases are used to promote campus events, campus discussions, and library collections. Display cases may also be used to promote community cultural events. Display case exhibits are in place for at least four weeks. Display proposals are reviewed on an on-going basis. Display cases in the library are located in clusters throughout the building.

University Library Lectures

Schulz 3001 is reserved to provide a gathering place for people to come together to listen, learn, and discuss. Lectures and readings organized by the University Library Arts & Lectures Committee include presentations of faculty research, author readings, and other events of interest. On occasion, the room is available for use by campus and community groups.

Wall Art

On occasion, the library displays art on the walls in the public areas. However, the walls are not scheduled on a regular basis. Proposals should be addressed to the Library Gallery Committee and expressly state the intended locations.


Policies

Exhibit Proposals

Proposals for both the University Library Art Gallery and the Library display cases are accepted on an ongoing basis. Proposals for the gallery are reviewed twice a year. Proposals for the display cases are reviewed regularly. Detailed information for exhibition proposals can be found in the Exhibition Proposal guidelines.

Lecture Proposals

All lectures must support the mission of the Arts & Lectures program. All lectures are open to the public. A written proposal must be submitted to the Arts & Lectures Coordinator. Proposals are reviewed on an ongoing basis by the Arts & Lectures Coordinator and the Library Dean. See the Lecture Proposal guidelines for more information.

Insurance

Insurance documentation is required through SSU for each exhibit. A form must be filled out detailing the title, physical dimensions, medium, value, etc of the works being exhibited. This form is handled by the Library Operations Director (3rd floor Administration Office) who works with necessary campus departments to secure adequate insurance. This form should be completed at least one month prior to installation. Upon receipt of any work and prior to installation, the library is responsible for completing a "Condition Report" for each item received.

Publicity

Publicity for University Library Arts & Lectures activities is handled through the Arts & Lectures Coordinator. All Arts & Lectures activities will minimally include an event announcement distributed on campus and via Arts & Lectures mailing list and a press release distributed to all appropriate venues. Exhibitors are expected to provide necessary information for creating press releases at least 4 weeks prior to installation. The Arts & Lectures Coordinator works closely with the University Affairs office in preparation and distribution of promotional materials.

Opening Receptions

The University Library has no budget for hosting receptions for display case exhibits. Receptions for exhibits in the University Library Gallery or for lectures are determined on a case-by-case basis.

Deaccessioning Policy

The University Library Art Gallery adheres to the policies established by the University Art Gallery for deaccessioning materials.

Acquisition Policy

The University Library Art Gallery adheres to the policies established by the University Art Gallery for acquiring materials.


Guidelines

Gallery Exhibit Proposals

Proposals for exhibits in the University Library Art Gallery are accepted throughout the year and reviewed on a twice per year basis. The Gallery Committee, consisting of the Library Dean, Director of the University Gallery, and Coordinator of the University Library Arts and Lectures program, are charged with reviewing all proposals and scheduling all exhibits. Exhibits are scheduled throughout the year, and run an average of six weeks. The Gallery calendar is planned at least one year in advance.

Individuals or groups interested in proposing an exhibit are encouraged to speak to one of the members of the gallery committee prior to submitting a proposal. Proposals are reviewed for their appropriateness to the mission of the University Library Arts and Lectures program. Individuals must submit proposals in writing.

  • Proposals should be submitted at least one year in advance of the desired exhibition date.
  • Proposals must include full name and complete resume of all contributing artists, a description of each object to be displayed (including size, weight, nature of material, value, and title).
  • If the exhibit has been shown before, the proposal should include the dates and places of prior exhibitions and exhibition catalogues, if available.
  • Exhibition proposals and resumes will be kept on file in the office of the University Library Arts & Lectures Coordinator for a minimum of two years with action noted.
  • It is the policy of the gallery to host two students exhibits per academic year. The University Library Art Gallery will not be in the habit of presenting one-person shows of work by either students or its faculty; however, under extraordinary circumstances exceptions will be made.
  • It is the policy of this gallery to accept and consider proposals of one-person shows of work by professional artists not on the University staff or a student at the University.
  • Budget for exhibits is limited. It is important for outside exhibitors to help secure necessary funding for exhibits.

Display Case Exhibit Proposals

Proposals for exhibits in the University Library Display Cases are reviewed throughout the year. The Coordinator of the Library Arts and Lectures program or designee is charged with reviewing proposals for the display cases. Exhibits run an average of eight weeks. The display case calendar is planned at least four months in advance. The Arts and Lectures Coordinator works closely with other campus departments to create a variety of exhibits.

  • Individuals/groups must submit proposals in writing describing the exhibit.
  • Proposals should be submitted at least four months in advance of the desired exhibition date. Individuals are encouraged to contact the University Library Arts and Lectures Coordinator prior to submitting a proposal.
  • If the exhibit has been shown before, the proposal should include the dates and places of prior exhibitions and exhibition catalogues, if available.
  • Exhibition proposals will be kept on file in the office of the University Library Arts and Lectures Coordinator for a minimum of two years with action noted.
  • Proposals are reviewed for their appropriateness to the University Library Arts and Lectures mission and such additional factors as:
    • Educational content
    • Timeliness in regards to other SSU events.
  • Any costs incurred are the responsibility of the exhibitor.

Exhibit Preparation

Once a proposal has been accepted, the Display Exhibitor and the University Library Arts and Lectures Coordinator will meet to determine:

  • Specific dates
  • Installation and removal schedule
  • Specifics about the exhibit items
  • Installation design

Lecture Proposals

Proposals for lectures in the University Library are reviewed throughout the year. The Coordinator of the Library Arts and Lectures program is charged with reviewing proposals. Final decisions are made by the Arts and Lectures Coordinator and the Library Dean. The lecture schedule is planned at least four months in advance.

  • Individuals/groups must submit proposals in writing describing the lecture.
  • Proposals should be submitted at least four months in advance of the desired lecture date.
  • Individuals are encouraged to contact the Arts and Lectures Coordinator prior to submitting a proposal.
  • If the lecture has been given before, the proposal should include the dates and places of prior engagements.
  • Lecture proposals will be kept on file in the office of the University Library Arts and Lectures Coordinator for a minimum of two years with action noted.
  • Proposals are reviewed for their appropriateness to the University Library Arts and Lectures mission and such additional factors as:
    • Educational content
    • Timeliness in regards to other SSU events.
  • Individuals will receive a formal confirmation letter upon acceptance of their proposal, which establishes a contract for reservation of space and outlines specifics.
  • Any costs incurred are the responsibility of the outside group.

For More Information

If you need further information, contact the University Library Arts and Lectures Coordinator, Karen Brodsky.